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OHUG has a commitment to the user group community to solicit and maintain quality volunteers to serve on standing committees. The organization recognizes that volunteers are vital to sustain and accomplish the goals of OHUG.
The OHUG Board of Directors will solicit volunteers and appoint members to serve as volunteers on standing committees on an annual basis. Volunteers may also be appointed at other times to fill vacancies as required.
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There are two types of volunteers: Standing Committee Volunteers and Associate Volunteers.
- The call for volunteers will open 11/02/2009 and remain open until 11/22/09.
- Information regarding each committee is located below.
- Prospective volunteers should review the criteria and submit the required information to
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by 12:00 a.m. on 11/23/09.
- Prospective volunteers will receive a confirmation email and additional information will be distributed once your confirmation is received.
We are actively seeking volunteers to fill the following roles:
Description of Responsibilities:
Conference Logistics Sub-Committee
Responsible for conference planning and logistics overall for the annual conference:
- Develop requirements and manage audio visual for the conference sessions and events
- Develop food & beverage orders to coincide with all conference events and work with hotel to execute
- Work with Oracle chair to provide audio visual and food & beverage for various Oracle meetings during conference
- Coordinate with Vendor Chair for Exhibit Hall food & beverage and AV requirements
- Select and manage exhibition services firm for exhibit hall and other services
- Coordinate conference registration activities with vendor
- Work closely with Program Chair to ensure all logistics support program sessions
- Work with other Chairs such as Education to ensure conference logistics support activities
Education Sub-Committee
Responsible for preparation, review, and coordination of educational offerings
- Coordinating class materials / white papers
- Update OHUG Members quarterly on new functionality
- Coordinate ‘best practice’ Webinars, conference calls, or user conferences
- Develop continuing education plan as part of the OHUG master project plan
- Professional Certification accreditation
- Member of IOUC Education
- Coordinate Training Track at conference
- Coordinate as needed to execute on IOUC initiatives
Membership Sub-Committee
Responsible for increasing and maintaining OHUG membership focusing on PeopleSoft and Oracle members.
- Manage, build, modify, correct, and change the OHUG membership contact database as needed
- Call of send emails on behalf of the Board to welcome
- Coordinate with OHUG website chair to manage membership and field in-coming questions
- Review additional Oracle Products for potential inclusion
- Work with other user groups to promote OHUG membership
- Work with Oracle to promote OHUG membership
- Coordinate as needed to execute on IOUC initiatives
Communication Sub-Committee
Responsible for managing internal List Server
- Send emails via the List Server regarding conferences, educational opportunities, sponsor promotions, and all other approved communication by the OHUG board
- Manage questions from the website and delegate who should answer
- Manage communications
Program Sub-Committee
Responsible for the preparation, collection, review and selection of presenters for the upcoming conference.
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Ensure web setup is complete for presenter information and abstracts prior to the Call for Presenters
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Review tentative conference schedule outline with other Board members prior to finalizing conference schedule
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Work with Oracle chair in determining tracks for conference
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Schedule program committee to meet weekly/biweekly once the cutoff has been made to ensure that the best papers and presenters are selected
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Once presenters have been selected, contact each presenter hopeful with an acceptance or rejection letter
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Work with Oracle chair in scheduling presenter by track and conference room
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Prepare and finalize the conference abstracts to be posted on OHUG website prior to scheduled conference
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Ensure all modifications to conference agenda/abstracts are updated in timely fashion prior to publication
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Contact each presenter one or two weeks prior to conference for the collection of the conference white paper and answer any questions the presenter may have.
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Ensure all presenter changes and cancellations are communicated to all conference attendees as soon as notification from presenter has been made to OHUG.
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Review survey results from most recent conference with other Board members
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Answer all questions presenters have via email or phone in a timely fashion
Marketing / Website Sub-Committee
Responsible for the design, development, and updates of the website and communication materials related to the OHUG
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Graphics design for ads, signage
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Conference Notebook design and coordination
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Scheduling and coordination of Webinars
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Coordinating giveaways and promotional products
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Overall OHUG branding
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Coordinate forum moderators
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Coordinate as needed to execute on IOUC initiatives
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